Room Hire at the Guildford Institute

Tariffs These prices will apply from 1 August 2009 until further notice

 

Standard/Occasional Users

Registered Charity

Main Meeting Rooms

Day (9am to 5pm)
£120.00
£90.00
Half Day/Evening (up to 4 hours)
£72.00
£54.00
Session (up to 2.5 hours)
£44.00
£33.00

Small Meeting room
Day (9am to 5pm)
£84.00
£63.00
Half Day/Evening (up to 4 hours)
£52.00
£39.00
Session (up to 2.5 hours)
£32.00
£24.00

Audio Visual Aids

Flip Chart + Paper/pens
£12.00
£9.00
Music Centre
£12.00
£9.00
Overhead Projector + Screen
£12.00
£9.00
Piano
£12.00
£9.00
Slide Projector + Screen
£12.00
£9.00
DVD/VCR + Monitor
£24.00
£18.00
LCD projector per day
£56.00
£42.00
LCD projector per half day
£32.00
£24.00
LCD projector per 2.5 hr session
£20.00
£15.00

NB: A supplement on the Meeting Room Tariff may be required for Saturdays and for periods when the Institute would normally be closed. Please ask for details.

A full luncheon service is available in the Beano Restaurant on weekdays between 12 noon and 2pm except during the month of August and at Christmas and Easter (call 01483 562142 to enquire about opening times). Sandwich lunches in the meeting rooms can be arranged. Tea, coffee and biscuits in meeting rooms can also be arranged at a charge of £1 per head per serving. (NB: refreshments in meeting rooms are only available if booked in advance.)

Room Booking Conditions

1. In the event of cancellation the Institute reserves the right to charge a 25% cancellation fee. In the event of a cancellation with less than 7 days' notice, the Institute reserves the right to charge the full cost if the room/s cannot be re-let.

2. Hirer's must leave the room tidy and depart at the agreed time.

3. The Hirer/s is/are responsible for any damage to Institute property incurred as a result of their usage.

4. The Institute reserves the right to change the room booked for an alternative and will inform the Hirer/s of this in advance where possible.

5. All alcohol consumed on the premises must be purchased from the Institute to comply with the regulations relating to licensed premises. No alcohol may be served after 10.30pm; there is a 30 minute 'drinking up' time. Food and drink must not be consumed in the meeting rooms, unless by prior arrangement.

6. Smoking is strictly forbidden on the premises. No matches, candles etc may be used.

7. Please notify the Institute if you intend to play live or recorded music, dvd, cd, film, etc as a fee will be levied on behalf of the Performing Rights Society.

8. All portable electrical equipment owned by the Institute is tested on a regular basis. If you intend to bring in your own electrical equipment, please make sure that this is certified as having been tested during the last 12 months.

9. The Institute cannot accept responsibility for any personal possessions brought on to the premises.

10. Hirers are responsible for obtraining all necessary permissions (e.g. CRB Disclosures) required to run their activities.