Room Hire at the Guildford Institute

Tariffs These prices will apply from 1 August 2008 until further notice

NB: A supplement on the Meeting Room Tariff may be required for Saturdays and for periods when the Institute would normally be closed (eg evenings during August). Please ask for details.

Refreshments are available in the "Ladies Room" - please arrange times beforehand. A full luncheon service is available weekdays between 12 noon and 2pm except during the month of August and at Christmas and Easter (call 01483 562142 to enquire about opening times). Sandwich lunches can also be arranged.

Room Booking Conditions

1. In the event of cancellation the Institute reserves the right to charge a 25% cancellation fee. In the event of a cancellation with less than 7 days' notice, the Institute reserves the right to charge the full cost if the room/s cannot be re-let.

2. All rooms have a standard layout. If an alternative layout is required, hirers will be responsible for setting up the room and returning the room to the original layout before leaving. Hirer's must leave the room tidy and depart at the agreed time.

3. The Hirer/s is/are responsible for any damage to Institute property incurred as a result of their usage.

4. The Institute reserves the right to change the room booked for an alternative and will inform the Hirer/s of this in advance where possible.

5. All alcohol consumed on the premises must be purchased from the Institute to comply with the regulations relating to licensed premises. No alcohol may be served after 10.30pm; there is a 30 minute 'drinking up' time. Food and drink must not be consumed in the meeting rooms, unless by prior arrangement.

6. Smoking is strictly forbidden on the premises. No matches, candles etc may be used.

7. Please notify the Institute if you intend to play live or recorded music, dvd, cd, film, etc as a fee will be levied on behalf of the Performing Rights Society.

8. All portable electrical equipment owned by the Institute is tested on a regular basis. If you intend to bring in your own electrical equipment, please make sure that this is certified as having been tested during the last 12 months.

9. The Institute cannot accept responsibility for any personal possessions brought on to the premises.

10. Hirers are responsible for obtraining all necessary permissions (e.g. CRB Disclosures) required to run their activities.